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Wednesday, February 22, 2012

Correct text and fonts later(Word 2007, 2010)

By Wednesday, February 22, 2012 No comments
             Words like expect and except are stumbling blocks in long texts as they are diffi cult to read and can be misunderstood. On the other hand, while writing you would rather not waste time in thinking as to which words you should rather not use.
             With the help of the auto correction, you can replace certain words by synonyms or mark them for subsequent corrections in the text processing.
             For that, click the Office button in Word 2007 and select the “Word- Options”. In the 2010 version, click the “Options” link on the “File” tab in the multi-function bar. In both versions, follow the “Document check” link on the left side of the dialog page “Word- Options” and then “Auto Correction options” in the fi eld to the right. In older versions of the text processing, open the menu command “Tools | Auto correction options”. All these methods described here open the “Auto correction” dialog. In the tab with the same name, you can define the words that must replace the word. For that, enter the word to be replaced under the “Replace” box and the desired formulation under “By” or “With” box. Then click “Add”. It is important that you add suitable replacement words for all possible forms used, thus e.g. “expects” for “excepts”, “expected” for “excepted”, etc.
              Once you add words you can check an option to immediately replace those words when typed or you can give the unsuitable word an easily traceable identification, for example a question mark inside double brackets, thus “replace create with ((?))”.
              Once you are finished with your work, you can easily search the document for “((?))” and replace the unsuitable words. For doing that use the “Search” link on the “Start” tab in the multi-function bar.
              Once you are done replacing the unsuitable words, you can remove the markings by means of “Find and Replace” dialog. Activate the “Replace” tab and “Search for” the string “((?))”, then keep the “Replace by” fi eld empty and click “Replace all”.


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