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Saturday, October 29, 2011

Display the month or day for a specific date(Excel 2003, 2007, 2010)

           You want to define the month or the day for a specifi c date automatically in a work sheet.
           Use the Excel function “TEXT()”. It converts numeric values into text outputs. Excel internally saves a date as a numeric value. You can infl uence the text output using the formatting sign and can for instance determine the week day for a particular date. The function has two parameters: the numeric value to be converted and the formatting sign with inverted commas on both sides.
           An example explains the process: the “A1” cell has a date. You now want to display the week day for this date in the adjoining cell “B1”. For this, enter the following formula in the “B1” cell: - TEXT(A1, “tttt”)
           The formatting sign “tttt” coverts the specifi ed date into a week day. If you only require an abbreviation of the week day, you can use the “ttt” format, for instance. The time can be displayed in the 12-hour format with an identifi er for mornings (am) and afternoons (pm). For this, add the desired identifi er “AM/PM”, “am/ pm”, “A/P” or “a/p” after the time format, separated by a space.
           These different formatting signs can also be combined. If, for instance, you want to display the exact time without the seconds, you can use =TEXT(A1,“hh:mm”).

           If the time is in the 24-hour format, and Excel needs to display it in a 12-hour format, then you can use =TEXT(A1, "hh. mm am/pm"). The table (above) lists the possible formatting signs and their functions for date and time output. Pay attention to the upper and lower cases here.

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