Avoid large distances between separate paragraphs(Outlook 2010)

              The recipients always receive the e-mails written by you with large distances between separate paragraphs
              The problem arises while drafting a message in the HTML format and is connected with the coding of Outlook. If you want to insert a line break while writing a message in HTML format and use [Enter] for it, the communication software does not use the tag of HTML which represents a normal line break. Outlook interprets [Enter] as paragraph change and hence uses the subsequent tag for HTML paragraphs. That results in a larger distance between separate paragraphs. Then if you want to insert one more empty line, two
tags follow consecutively and the distance between both the paragraphs goes on increasing. Hence, avoid the [Enter] key while writing a message and use the key combination [Shift]+[Enter] instead which indeed creates a line break.
Note: You can follow the same procedure for Word. If you use the so called “hard return” in text processing, i.e. [Enter], the cursor jumps to the next paragraph while the [Shift]+[Enter], termed as “soft” return, creates a simple line break within a paragraph.

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Use the correct reply format in emails(Outlook 2003, 2007, 2010)

               When replying to received emails, your signature is sometimes added in an incorrect manner. You want to know why this happens and how you can resolve this problem.
               Even if you have set HTML format as the default format in the options, it is not always used. This is because when replying to and forwarding mails, Outlook by default uses the format of the received email. In case of a “Plain Text” email format, only text is reformatted along with your signature. When replying to a Plain Text email, retain the same format since the recipient might not be able to read HTML messages. You can, however, format it as HTML when forwarding. You always need to adapt the setting in such a case. For this, go to the dialog box for composing an email and then in the “Format Text” tab or the “Options” tab in Outlook 2007 and change the setting in “Format” to “HTML”.

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